Todoist
A to-do list app to organize your work and life with 50+ million users worldwide
About Todoist
Todoist is a productivity platform that helps individuals and teams capture, organize, and complete tasks efficiently. With over 18 years of development, it offers natural language task capture, intelligent organization through custom filters and projects, and seamless collaboration features. The platform provides smart features like recurring tasks, due date scheduling, and priority management to help users achieve mental clarity and stay focused on what matters most.
✨ Key Features
- ✓ Natural language task input with easy-flowing syntax
- ✓ Task organization into projects and sections
- ✓ Today, Upcoming, and custom filtered views
- ✓ Calendar view for visual planning
- ✓ Recurring tasks with flexible scheduling
- ✓ Priority levels (P1-P4) for task importance
- ✓ Due date management with multiple time options
- ✓ Sub-tasks for breaking down complex work
- ✓ Team collaboration and shared workspaces
- ✓ Comments and file sharing on tasks
- ✓ Activity history and team activity tracking
- ✓ Custom project templates (50+ pre-built)
- ✓ Label and filter system for organization
- ✓ Location-based reminders
- ✓ Todoist Assist AI feature for task planning
⚖️ Pros & Cons
👍 Pros
- ✓ 18+ years of continuous development and refinement
- ✓ 50+ million users demonstrating widespread adoption
- ✓ Intuitive natural language task input
- ✓ Comprehensive free tier with core functionality
- ✓ Multiple view options (list, board, calendar)
- ✓ Extensive template library (50+ templates)
- ✓ Strong team collaboration features
- ✓ Cross-platform availability
- ✓ Thoughtful AI integration without gimmicks
- ✓ No exit strategy - company committed long-term
- ✓ 2+ billion tasks completed demonstrates reliability
- ✓ 374K+ 5-star reviews from app stores
👎 Cons
- ✗ Pricing details not immediately transparent
- ✗ Learning curve for advanced features
- ✗ Mobile app complexity compared to basic competitors
- ✗ Limited offline functionality
- ✗ Business plan costs accumulate for large teams
- ✗ Some advanced features require Pro subscription
- ✗ Integration setup can be technical
💡 Use Cases
Personal daily task management and planning
Project management for teams
Meeting preparation and agenda planning
Employee onboarding processes
Marketing campaign tracking
Business travel packing lists
Goal tracking and habit formation
Customer support ticket management
Real estate property management workflows
Content creation and publishing schedules
🎯 Who Should Use This Tool
50+ million professionals including individual task managers, project leaders, remote teams, small businesses, and enterprises seeking comprehensive work organization. Ideal for those valuing simplicity with power, from students to executives managing complex workflows.
💰 Pricing Information
Free tier with unlimited basic task management. Premium subscription available with advanced features. Business plan for team collaboration.
📊 Performance Metrics
🔒 Security & Privacy
Secure data storage across 160+ countries. Privacy-first with cookie preferences. Data transmitted securely. GDPR compliant. Privacy policy and terms available.
🔄 Alternatives
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Notion
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